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| Contact Information |
Albany County Clerk Monday-Friday Voice: (518) 487-5100 |
Email the Clerk
Hon. Thomas G. Clingan
Albany County Clerk
First Deputy County Clerks
Lynn M. Vaillancourt
Geraldine M. Gould
Deputy County Clerk
Marlene J. Dion
Albany County Clerk Programs and Services
Schedule of Fees
Effective March 1, 2012
Make all checks payable to: "Albany County Clerk"
County Court House, Room 128
16 Eagle Street
Albany, NY 12207
Scroll down, or click a link to jump directly to a section: Recording Fees | Filing Fees | Judgments | Searches | Liens | DBA, Partnership, Not-for-Profit Corporation | Notaries, Commissioner of Deeds | Certificates | Copies | Miscellaneous | Pistol Permits | Exemplification | Subpoena Duces Tecum | UCC - Uniform Commercial Code/Federal Tax Liens | Passport Books | Court Fees | Other Requirements Effective September 1, 1987
Printable Schedule of Fees [PDF*]RECORDING FEES (Includes Cover Page fee of $5 eff. 3/16/2009)
For recording any instrument required by statute to be recorded, FORTY-FIVE DOLLARS and, in addition thereto, FIVE DOLLARS for each page or portion of a page to be recorded. FIFTY CENTS for each cross reference.
An Assignment of Mortgage which assigns more than one mortgage, there shall be an additional fee of three dollars for every Mortgage assigned. For each additional Mortgage satisfied on one document, the fee will be the full price of recording one Satisfaction.
| Capital gains tax affidavit - per deed | $5.00 |
| If affidavit is dated prior to June 15, 1996 | $6.00 |
| Real Property Transfer Report (RP5217) if box 7A, 7B, 7E is checked, or BOTH boxes 7G AND 8 are checked | $125.00 |
| Real Property Transfer Report (RP5217) if any other box (or no box) is checked | $250.00 |
| Any instrument (except under an Index Number) (Includes separation agreement, mortgage tax affidavit, Certificate of dissolution of marriages) |
$5.00 |
| Maps | $10.00 |
| Building loan contract (no fee to discharge) | $25.00 |
| Notice of lending | $15.00 |
| Small Claims Assessment Review | $30.00 |
| Docket | $45.00 |
| Assignment or Satisfaction | No Fee |
| Transcript - file | $10.00 |
| Transcript - issue | $5.00 |
| Certificate of disposition - issue | $5.00 |
| Discharge by deposit into court | No Fee |
| Income or Property Executions | $5.00 |
| Each name and each category searched for each two year period | $5.00 |
| Searches for Federal tax liens | See "UCC" below |
| Attachment Notice (no fee to cancel) (in addition to Index Number) |
$35.00 |
| Hospital lien | $5.00 |
| Lis Pendens (in addition to Index Number) | $35.00 |
| Federal tax lien, to file or release | $40.00 |
| Federal tax lien, copy of | $7.00 |
| Mechanics Lien (no fee to cancel) | $15.00 |
| Mechanics Lien - discharge payment into court | $3.00 |
| Mechanics Lien - affidavit of service | $5.00 |
| Extension of Mechanic's Lien | No Fee |
DBA, PARTNERSHIP, NOT-FOR-PROFIT CORPORATION
| File or Amend Certificate (no fee to discontinue) [Cash ONLY] | $25.00 |
NOTARIES, COMMISSIONER OF DEEDS
| Notary renewal fee | $60.00 |
| File and index Certificate of Appointment | $10.00 |
| Issue Certificate of Appointment | $5.00 |
| Certificate of Authentication | $3.00 |
| Court Records - other than otherwise covered | $4.00 |
| Certificates - Non-Court, other than otherwise covered | $5.00 |
| Issuing official receipt for instrument affecting personal property | $2.00 |
| Copy only | $0.65 per page - minimum $1.30 |
| Certify prepared copy | $0.65 per page - minimum $5.20 |
| Prepare and certify | $1.25 per page - minimum $5.00 |
| Maximum per record | $40.00 |
| Copy of Military Discharge to veteran or family | No Fee |
| To others | $2.50 |
| Copies of maps: up to legal size paper | $0.65 per page - minimum $1.30 |
| Larger than legal size | $6.00 |
| Certificate of Tax or Child Support Warrant | $5.00 |
| Order of Commitment | $5.00 |
| Instrument of Surrender | $5.00 |
| Permit | $10.00 |
| Each Amendment or coupon | $3.00 |
| Duplicate | $5.00 |
| (Including certificate) | $15.00 |
| Each day or part (Plus $0.12 per mile and expenses) | $20.00 |
UCC - UNIFORM COMMERCIAL CODE / FEDERAL TAX LIENS
Only UCC filings where collateral is AFFIXED TO REAL PROPERTY can be accepted by the County Clerk’s office after July 1, 2001. ALL OTHER UCC FILINGS (INCLUDING amendments, releases, and assignments of UCCs previously filed in the County Clerks office) MUST be filed with the NYS Department of State.
The following fees have been established for UCC and federal tax lien filings in County Clerk offices within New York State by the New York State Department of State, effective April 1, 2003:
| Fee for filing any UCC document | $40.00 |
| Fee to search for UCC filing under one specific debtor | $25.00 |
| Uncertified copy of any UCC document | $5.00 |
| Certified copy of each UCC document | $10.00 |
NOTE: The above UCC fees also apply to federal tax liens.
SPECIAL UCC REQUIREMENTS IN ALBANY COUNTY:
Please send the original UCC document plus two (2) copies. Our filing system requires that box 6 must show the name and address of the debtor, and box 9 the secured party. The Albany County Clerk’s office is unable to accept electronic filing of UCC forms at this time.
PASSPORT BOOKS (Note: Fees increased on July 13, 2010)
| 16 and older (Adult) [Check or money order ONLY] | $110.00 |
| 15 and under [Check or money order ONLY] | $80.00 |
| PLUS Execution fee [Cash ONLY] for EACH passport | $25.00 |
EXPEDITE FEE of additional $60 plus postage for EACH passport (optional.)
| Index Number | $210.00 |
| Index Number for Foreclosure Actions (eff. 9/1/10) | $400.00 |
| Request for Judicial Intervention (RJI) | $95.00 |
| Note of Issue (if filing after July 23, 1996) | $30.00 |
| Note of Issue (if filing with RJI Number purchased on or before November 5, 1987) | $125.00 |
| Third party summons | $210.00 |
| Motion or Cross Motion (or equivalent) | $45.00 |
| Motion for Judgment of Foreclosure | $45.00 |
| Voluntary Discontinuance or Stipulation of Settlement | $35.00 |
| Demand for jury | $65.00 |
| Notice of Appeal | $65.00 |
| Statement for Judgment or Default Judgment | $45.00 |
| Trial DeNovo - 1 arbitrator | $75.00 |
| Small Claims Assessment Review ("SCAR") | $30.00 |
OTHER REQUIREMENTS EFFECTIVE SEPTEMBER 1, 1987
- Any deed that mentions “map” or “survey” MUST be filed simultaneously (if not already filed.)
- All personal checks MUST have the name and telephone number of the Attorney or Title Company on the reverse.
- Checks for recording fee must be for the exact amount.
- If a transaction involves a Satisfaction of Mortgage, a SEPARATE check for such Satisfaction must be presented.
- Record and Return information should be on a page that is to be recorded. If not, an additional $5.00 will be charged and the Record and Return will be recorded.
No paper in an action in the Supreme and County Court, other than an order submitted for signature to a Judge out of court, shall be submitted for any purpose in the Supreme or County Court or to a clerk thereof, unless there is endorsed on such paper, the INDEX NUMBER of the action, assigned by the clerk of the court. (CPLR 8018(c).)
3/2012
| Forms Available Online |
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