Office of the Albany County Clerk

County Clerk

PISTOL PERMIT HOLDERS — NEW "NYSAFE" LAW Click here for updated information about this new law, including how to request that your name and address not be disclosed under the Freedom of Information Law ("FOIL").

New easy-to-use online Real Property Transfer Report: for more information please go to the New York State Tax and Finance's website. Click here to visit site  For more information please click here  - RP 5217

Welcome!

Our site is intended to inform the public about our records and our services at our only office, here at the Albany County Court House (corner of Eagle and Columbia Streets in downtown Albany) in Room 128. Together with the Albany County Hall of Records we were the first Albany County department to develop a web site, and we hope that you find this site useful and informative.

If you're a first-time visitor, let me suggest that you start by clicking "Services" at the upper right of this screen. If you need directions to our office or our office hours, click "Driving Directions," also at right. Our "Forms Available Online" include DBA forms and those for requesting Public Information/FOIL. Our most popular website feature is "Deeds and Mortgages Online," which allows you to view most recorded deeds and mortgages since 1980 right from your computer; that link is at the lower right side of this page.

Literally, hundreds of millions of pages of documents are on file or recorded in this office. We are working to place more and more of the most popular of these online, starting with deeds and mortgages, and continuing with the Naturalization records on our Hall of Records website. By law, we charge fees for our services that keep us from being a burden on the taxpayers. (We actually generate a modest surplus every year, which goes to reduce County property taxes.) A copy of our fee schedule is available on this web site for your information.

The people of Albany County have made this page possible. We appreciate their support, and we welcome your electronic visit to the Albany County Clerk's office. We hope that you will have the opportunity to stop in at our office in person.

About Our Department

The Albany County Clerk’s Office is well known as the County’s records keeper. This task includes all deeds and mortgages of every property within the County. All records of the Albany County State Supreme Court and the County Court. Additionally, the County Clerk’s Office is charged with storing the inactive records for all of the Albany County agencies. Albany County is also very unique as we are the only County in the State of New York who has a working partnership with the City of Albany for Archives/Records Management. This partnership was authorized by the Albany Common Council in 1982. The City of Albany employs two (2) full time staff members at the Albany County Hall of Records. Together this partnership has achieved many goals for Records Management along with the preservation of historical documents. We are very proud to work with the City of Albany on all aspects of Records Management along with historical preservation for the residents of the County and City of Albany. The overall goal for the Hall of Records is to find the most efficient and effective way to give the general public access to our records collection.

The County Clerk’s Office in Albany has a very large financial responsibility. In 2013 the overall gross revenue received by this office was $30,353,425 which is down from 2012 by nearly 2.6 million dollars. Nearly 3.3 million dollars was net revenue for the operation of the County Clerk’s Office. The other millions of dollars in revenue were distributed directly to State Agencies along with the Cities, Towns and Villages within Albany County.

The County Clerk’s actual expenditures totaled $1,990,140 which yielded a surplus of $1,380,532 for Clerk Office operations. The Albany County Clerk net revenues have exceeded the entire cost of the County Clerk’s Office and the Hall of records for a net of $407,961. This surplus was utilized to subsidize other Albany County operations and to assist with the reduction of property taxes.

The County Clerk’s Office on Eagle Street employs 28 staff members. The Albany County Hall of Records on Tivoli Street employs 17 staff members. 

The Hall of Records preserves County records dating back to the Dutch Colonial days, as well as assisting County and City agencies in managing over 97,000 cubic foot of inactive records. The Hall of Records capacity to store inactive records is 107,000 cubic foot. As you can see we are near capacity and a review of how to expand the Hall of Records is currently underway. Other records management resolutions being looked at include electronic records management hardware/software packages. As new technology progresses for Records Management and the County Clerk’s system we will continue to update the website with any improvements we have made. We are continuing to move forward with the e-filing of court records. We also anticipate adding the option to e-record land records in the future.

The Albany County Clerk serves as the Public Information/Freedom of Information Law Officer for all County agencies. In 2013, Albany County received 670 requests for information. In an effort to go as green as possible nearly all requests are currently done by email or scanned pdf files. The County Clerk serves as a member of the Contract Administration Board along with the County Executive and the Chair of the Albany County Legislature.

While many County Clerk’s in New York State have Department of Motor Vehicle (DMV) responsibilities, the State operates the Albany DMV office directly as it does in the Syracuse region and in the downstate metropolitan area.

And Some Things That We Don’t Do

The Albany County Clerk's office does not hold birth, death, and marriage records; in New York State, these "vital records" are kept by the City or Town Clerk where the birth or death occurred, or where the marriage license was obtained—not necessarily the same place as where the wedding was performed. We do, however, have divorce records for our county, because divorces are court proceedings.

A second thing that County Clerks and their staffs don’t do (and legally can’t do) is provide legal advice, including advice on filling out legal forms. Please click here [PDF] to learn more about why that is, and click here [PDF] to see a list of places where free or low-cost legal advice is available in Albany County.

The final thing people ask us about that we don’t do: we don’t send out lists of records on file here. For example, we don’t notify credit bureaus about tax liens, nor do we send lists of recent deeds to local newspapers, nor do we create lists of recent DBA or business filings so that people can send you solicitations, or call you to sell you stuff. We never do any of that.

Our records here are public records, however. Credit bureaus send their staff here to look at these records, and newspapers send reporters to look at recent deeds. DBAs and pending foreclosures also attract a lot of attention, but we have no control over what credit bureaus and newspapers and everyone else decide to do about the records they found here. This means, for example, that if a credit bureau worker mistakenly confused your name with someone else’s about a record on file here, you must contact that credit bureau in order to have them correct their mistake.